Programme builder, nutrition tracking, auto-regulation, client check-ins, billing and gym management — all in one platform. No add-ons. No lock-in.
No setup fees · No contracts · Client app always free
Use code TOTALITYCOACH or TOTALITYGYM at checkout for 2 months free
Try our free calorie calculator →Totality connects every person in the coaching relationship — gym admin, trainer and client — in a single platform built for how fitness businesses actually run.
Manage trainers, clients, classes, memberships, payroll and compliance from one dashboard. Full business oversight, zero spreadsheets.
Studio & Enterprise plansBuild programmes, run sessions, track client nutrition, handle check-ins and manage appointments — all without switching apps. Works for gym-based and solo coaches alike.
All plansFollow their programme, log sessions, track food, submit weekly check-ins and message their trainer. The client app is always free.
Always freeEvery feature is built in. No add-ons required to make the core product work.
Build weekly training plans with sessions, exercises, sets, reps and tempo. Assign to any client in one tap. Track resistance bands as their own load type, and mark exercises unilateral or bilateral — the interface adjusts sets and reps per side automatically.
RPE-based auto-regulation flags underperforming clients automatically so coaches can adjust before problems compound. No other platform offers this natively.
Clients log food with barcode scanning. Coaches set macro targets and review trends with a built-in calculator. Included on all plans.
Clients score energy, sleep, adherence and mood each week. Trainers review and respond. At-risk clients are flagged automatically.
Book appointments, manage PT credit packages and set recurring schedules. Credits generate automatically based on billing frequency.
Charge members, sell packages and manage subscriptions. Trainer payouts go directly to their bank. Totality takes zero commission on your coaching revenue.
Set up recurring classes with capacity limits and waitlists. Members book from their phone. Trainers see who's coming.
Weight trends, session history, body measurements and check-in scores tracked and visualised over time.
Store signed waivers, incident reports, compliance documents and client health history — all in one place.
Sell supplements, merchandise and services through the platform. In-gym point-of-sale for retail — included for gyms, available as a $9.99/mo add-on for solo coaches.
Direct and broadcast messaging between trainer and client built in. No WhatsApp, no Instagram DMs — one place for everything.
Track prospective members through a sales pipeline. Follow up, convert and onboard from a single screen.
Staff hours sync straight through to Xero for payroll-ready reporting. No exporting spreadsheets, no manual reconciliation.
Every feature in Totality serves this single loop.
Weeks, sessions, exercises — the full training plan in one builder.
Sees their schedule, logs sessions, tracks food and submits weekly check-ins.
Session logs, RPE scores and check-in results appear on the trainer dashboard in real time.
Underperformance is detected automatically. Trainer adjusts before it becomes a problem.
Totality's import tools bring your existing clients, payment history and membership records with you. No starting from scratch.
Your data is yours. We help you bring it with you.
Dedicated migration support for the most common platforms
Upload a spreadsheet and map your own columns via our CSV import wizard
Most gym platforms were built for facility management — scheduling rooms, processing payments, sending reminders. Totality was built around the coaching relationship itself.
Auto-regulation, at-risk client flagging, adaptive programme logic — built as deterministic, coach-reviewable logic that works today. No mystery algorithm, no per-use cost.
Some platforms charge up to 20% commission on client payments on top of monthly fees. Totality charges a flat monthly fee, with no commission on your coaching revenue, ever.
Some platforms position themselves as the primary relationship — they own the consumer identity and promote competitor businesses to your clients. With Totality, your client data belongs to you, always.
The other guys have mobile apps as an afterthought — most admin tasks still require a desktop. Totality was built from day one for mobile.
The other guys are known for multi-year lock-in contracts with auto-renewal. Totality is month-to-month, self-serve cancellation.
The other guys don't do nutrition. Totality has food logging, barcode scanning, macro tracking, a built-in calculator and trainer-set targets built in.
See what's included as standard — and where everyone else falls short.
| Feature | Totality | The management platforms | The training apps |
|---|---|---|---|
| Training programme builder | ✓ Included | ✗ Not available | ✓ Available |
| Nutrition tracking | ✓ Included | ✗ Not available | ✗ Not available |
| Auto-regulation / performance logic | ✓ Included | ✗ Not available | ✗ Not available |
| Exercise library | ✓ 676+ exercises | ✗ Not available | Basic only |
| Band load tracking + unilateral/bilateral UI | ✓ Included | ✗ Not available | Standard only |
| Weekly client check-ins | ✓ Included | ✗ Not available | Basic surveys |
| At-risk client identification | ✓ Included | Reports only | ✗ Not available |
| Progress tracking | ✓ Included | Add-on or separate app | ✓ Available |
| Classes + bookings + waitlists | ✓ Included | ✓ Available | ✗ Not available |
| Staff payroll + management | ✓ Included | Limited | ✗ Not available |
| Compliance docs + incident reports | ✓ Included | ✗ Not available | ✗ Not available |
| Leads CRM pipeline | ✓ Included | Top tier only | ✗ Not available |
| Native Xero sync | ✓ Included | Third-party only | ✗ Not available |
| Marketplace + POS | ✓ Included (gyms) / add-on (solo) | ✓ Available | ✗ Not available |
| In-app trainer-client messaging | ✓ Included | Email/SMS only | ✗ Not available |
| Trainer nutrition calculator | ✓ Included | ✗ Not available | ✗ Not available |
| Automated PT credit / package tracking | ✓ Included | Manual only | ✗ Not available |
| Commission on coaching revenue | ✓ Zero — small processing fee applies | ✗ Up to 20% | ✗ Percentage fees |
| Contract lock-in | ✓ Month to month | ✗ 12–24 months | Varies |
| Client app | ✓ Always free | Paid or limited | Paid or limited |
All prices in AUD. No setup fees. No contracts. Cancel anytime.
A 3.5% processing fee applies to in-app payments to cover payment processing costs.
Get started freeA 3.5% processing fee applies to in-app payments — clearly itemised on every payout.
Get started freeSame 3.5% processing fee on in-app payments as Studio.
Get started freeNeed more than 5,000 clients? Contact us for a custom quote.
Your clients never pay for Totality. They accept your invite and they're in — no subscription, no credit card.
"I built Totality because I'm a personal trainer myself, and I was sick of running my business through four apps that didn't talk to each other. This is the platform I wanted to use."
Whether you're a solo PT or a boutique gym — Totality has you covered.
Code TOTALITYCOACH or TOTALITYGYM at checkout for 2 months free.
Yes. Clients never pay for Totality. They download the app, accept your invite and they're in. They can follow their programme, log sessions, track food, submit check-ins and message you — all for free. You pay the platform subscription; your clients pay nothing.
Totality is the full coaching platform — it's for gyms and personal trainers who need programme building, client management, billing, check-ins and nutrition tracking in one place. Totality Nutrition is a standalone food tracking app for individuals who want to track their own nutrition without a coach. Both share the same food database, and clients on Totality can use the nutrition features built into their client app for free.
Yes. Totality supports guided migration from PTminder, Trainerize and Mindbody, and a CSV import wizard for any other platform — map your own columns and bring your client list, payment history and memberships with you. No starting from scratch.
Gym member billing runs through your own Stripe account — money goes directly from your member to your bank account. Totality charges zero commission on any member payments. A small processing fee of 3.5% applies to in-app payments to cover the cost of moving money through the payment system — clearly itemised on every payout. Stripe is included from day one on Studio and Enterprise; solo coaches can add it for $9.99/mo.
Auto-regulation is a training methodology where session intensity adjusts based on how a client is actually performing — not just what was planned. When a client logs a session with their RPE (Rate of Perceived Exertion), Totality analyses their performance and flags underperformance to the trainer automatically. It's built as clear, coach-reviewable logic — no AI, no add-ons — and included on all plans.
Yes. Every new account starts with a 7-day free trial — no credit card required to get started. On top of that, new accounts get 2 months free for both gyms and solo coaches. Totality Nutrition also has a free trial — no card required.
Your data is always yours. Export your client list, session history, payment records and programme templates at any time — before, during or after your subscription. We don't hold your data hostage. Cancel anytime from your settings screen, no exit fees, no phone call required.
No. Training, nutrition, check-ins, messaging and progress tracking are all in one app for your clients. As a trainer, you set macro targets, review food logs and see nutrition trends alongside session data — in the same place. One platform, one login for everyone.
Yes. The Enterprise plan supports unlimited trainers, up to 5,000 active clients and multiple locations. For groups above that, contact us for a custom quote.